Shop owners sometimes take ornaments for repair and sometimes, some repairs are to be made in their stock. In both cases, this function helps to monitor the issued and delivered items to the Supplier and Customer. It is important to note that the transaction in this function has no effect in AUG ERP, for example, it does not affect the Ledger Report, Daily Worksheet, Daily Register, Stock etc.
When we turn the cursor on Order/ Repairing in Inventory and Supply Chain, we can see many functions.
On the top left margin, we can see different tabs. “All” is the first Tab. Here, we can see the status of all the transactions made under repair.
The entries will change the colour shade as per the instructions given above. If the delivery date is the current date the transaction turns green, if the delivery date is overdue the the transaction turns red and if the delivery date is due then it is white. This helps to pay attention to the commitment made to customers.
When you click the action button, a dropdown menu with many options appears.
View - Clicking this pop-up opens up showing the details of the transaction.
Edit - Clicking this the transaction page opens up where we can edit it.
Delete - We can delete the entry, by clicking this option.
History - We can view the history of the repair.
Changes - On clicking this we can see the creator's and updater’s details.
Print - Clicking this we get different print options. We can use the options as per our requirements.
Now when we want to add a new job-work from a customer, we have to click the plus sign on the top right corner of this page. On clicking this a new page opens up.
Let me explain the fields one by one.
Type - Will be auto-filled as Issue.
Name We have to select the name of the customer from the drop-down. If the customer is a new one you have to click “N” button and enter the name, so that you can get the customer at the drop-down.
Stock Branch - We have to select the branch where we want to receive the item from the customer.
Location - A branch may have different counters or locations. We have to select the location. This field is mandatory.
Tag No.- If the customer has taken the item from our shop and the Tag has not been destroyed, then we can scan the Tag and the details of that item are auto-filled.
Voucher Date - The current date comes automatically and if we want to change the date we are free to do so.
Delivery Date - We have to enter the delivery date of the repaired item as agreed with the customer. This is mandatory and will stop you from saving the entry.
Now we will go for the item detail entry
Action - When want to add a new entry, we can see nothing underneath Action, but if we go for the edit of any transaction we can see a print symbol. Clicking this we can get the supplier print.
Is Receipt - This check box is ticked when we deliver the item to the supplier for repair.
Is Delivery - This check box is ticked when we receive the item from the supplier after repair.
Item - We have to select the Item from the drop-down.
Item Group - We have to select the Item Group from the drop-down.
Pcs - Enter the number of pieces.
Size - We have to select the size from the drop-down. If not there we can click the plus button on the right side of the field and add the size so that it can come in the drop-down.
Approx Weight. - The weight of the item can be entered here. This field is mandatory and will not be permitted to save.
Sample Weight - If weight has been instructed by the customer, we can enter it here.
Supplier - This is a very important field. If we enter the supplier’s name over here, then this means we have delivered to the supplier and the status will be “WIP”. That means work in progress. If we have not mentioned any name then the status will be “Pending”. We have to issue this item by clicking the “Pending Issue” tab.
Approx Charges - We have to enter the repairing charges over here as agreed.
Repairing Type - There are different types of repairing. We have to select the types from the drop-down. We can select more than one type.
Remark - If there is any remark while taking the item from the customer, we have to click the (+) plus mark by the side of this field, and a pop-up opens up. We can enter the remark in the space given and save it by clicking the ‘OK’ button.
Supplier date - We have to select the date we want to give it to the supplier for repair. This is mandatory and will not allow you to save it.
Receive Date - We have to select the receive date on which we want the repair to be completed and returned. This field is mandatory.
Image We can upload the image of the item from here.
Now let us come to the bottom left side of the format.
Narration - We can enter our narration in this field.
Salesman - We have to select the salesman who is dealing with the customer. This field is mandatory and will not allow you to save it.
Status - This field is auto-updated, but if we want we can do it manually.
After this, we can save it. Now we can see this entry with the updated status.
